How to implement Management of Portfolios within 100 days Case Study

AXELOS

May 2013

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The Office for National Statistics (ONS) collects, analyses and publishes important statistics such as population, inflation and gross domestic product. This information is used to inform decisions that affect the lives of everyone in the UK. In 2012, ONS recognized that a portfolio management approach to business change was required, to prioritize investments which would contribute most to strategy in the face of rapidly evolving technology and an increasingly complex society.

Introduction from the Director General
1. Understanding where we were
2. Understanding where we wanted to go
3 Working together to get there
4. Going beyond 100 days
Top tips
Appendix 1 Portfolio management blueprint
Appendix 2 Portfolio delivery journey 2012–14
Appendix 3 Portfolio delivery unit model
Appendix 4 Portfolio governance model
Appendix 5 ONS future wall
Glossary of ONS portfolio management terms
About the author
Acknowledgements
Trade marks and statements
Current rating: 4 (4 ratings)

Comments

2 Oct 2016 Kevin Brooks
Alternate text
I have read this before but still a great read with some super bits like the creative wall - I do value Craig's creativity - it is so critical when it comes to really getting on and making sure the right things happen! I always make a point of mentioning this white paper when training participants in MoP.
13 Jun 2017 Venkateswara Rao
Alternate text
This case study done at the Office for National Statistics (ONS) that collect, analyse and publish important statistics such as population, inflation and gross domestic product. This information is used to inform decisions that affect your life and the lives of everyone in the UK.

First try to understand MOP
1. Understanding where we were?
VALUE EXPERIENCE
PORTFOLIO DEFINITION CYCLE
PORTFOLIO CAPABILITY MEASUREMENT
ORGANIZATIONAL ENERGY

2. Understanding where we wanted to go
VISION
PORTFOLIO MANAGEMENT BLUEPRINT
PORTFOLIO PLAN
3. Working together to get there
PORTFOLIO OFFICE
WELCOME TO THE PORTFOLIO DELIVERY UNIT
QUALITY
PORTFOLIO GOVERNANCE
PORTFOLIO INVESTMENTS
PORTFOLIO INFORMATION
EXECUTIVE INFORMATION
COLLABORATIVE PROCESSES
REPORTING CYCLES
STRATEGIC CONTRIBUTION
COLLABORATIVE TEAMS
ACTIVELY MANAGING BENEFITS
BENEFITS ELIGIBILITY
CREATIVITY
EXECUTIVE ENGAGEMENT
PPM SKILLS
PORTFOLIO DELIVERY COMMUNITY
4. Going beyond 100 days

MORE VALUE
BETTER WITH BENEFITS
DEVELOP PEOPLE
LIFE CYCLES AND STAGED FUNDING
MANAGE RESOURCES
PAINTING A PICTURE OF THE ONS FUTURE

Top tips
To summarize this Case Study, here are eight top tips (in no particular order) which are the things we found critically important when implementing portfolio management within 100 days:

1. One team Don’t focus on communication; focus on collaboration, conversation and community.
2. Everything must add value Work with people to define the value that they will experience portfolio management. Schedule it carefully and fully commit to delivering that value for them.
3. Energize people Executive-level buy-in does help, but the real magic happens when it is used to harness the energy of people across the entire organization.
4. Develop people Nothing will be delivered if you don’t have the right people. Create an exciting portfolio delivery environment that continually invests in people.
5. Measure portfolio capability Take time to understand exactly where you need to improve and where you are already doing good things. Both are equally important.
6. Focus minds Use an executive portfolio dashboard. Provide your executives with ‘portfolio zooms’ for decision and assurance. No-one likes to read huge, word-based portfolio status reports.
7. Be creative Always look for more creative, interesting and engaging ways to present information; prompt the right conversations and get your message across.
8. ‘Good enough’ is not good enough If a portfolio management product does not meet the GUCCI criteria, don’t use it.

Appendix at end
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